Shorten My Text: Turn Rambling Emails into Concise Messages

You've written the email. It says what you need to say. But it's four paragraphs when it should be two, and you can feel the recipient's eyes glazing over before they even open it. You think: I need to shorten my text. But trimming without losing meaning takes effort, and you've got twelve more emails to send.

WunderType solves this in one step. Select your draft, press ⌥⇧⌘S, and get back a tighter version — same meaning, half the words, right where you typed it.

Why You Should Shorten My Text Before Hitting Send

Long emails don't get read. Research on workplace communication consistently finds that emails over 200 words see sharply declining engagement. Your recipient skims, misses the ask, and you end up sending a follow-up anyway — doubling your work.

The fix isn't writing less. It's editing more. But manual editing is slow and mentally taxing, especially when you're context-switching between conversations all day. This is exactly where AI text shortening shines.

How WunderType's Concise Email Draft Prompt Works

WunderType is a macOS menu bar app that uses AI to transform text across every app on your Mac. Its killer feature is Custom Prompts — reusable AI text actions you trigger with keyboard shortcuts. The "Concise Email Draft" prompt is designed to do one thing well: cut the fluff.

It identifies verbose phrases and replaces them with shorter alternatives, streamlines sentence structure, and strips filler words — all while preserving your meaning and professional tone.

Before

I was just wanted to reach out and see if you were available to perhaps schedule a meeting sometime next week to discuss the project further and explore potential synergies and opportunities that we could maybe collaborate on, and also to get a better understanding of your current priorities and goals related to this initiative. It would be really great to connect.

Just let me know what works for you. I'm really hoping we can move forward with this, and I think it's a really important project for the company. Please let me know if you have any questions.

Thanks so much!

After

Please schedule a meeting next week to discuss the project and explore potential collaborations. I'd like to understand your priorities and goals. I'm eager to move forward with this important initiative. Let me know your availability.

Three paragraphs became four sentences. Every piece of meaning survived. The recipient actually reads it.

Does Shortening Text Change Its Meaning?

Not when done well. The goal isn't to strip content — it's to remove redundancy. Phrases like "I was just wanted to reach out and see if" carry zero information. Words like "really," "perhaps," and "maybe" weaken your message rather than adding nuance. Cutting them makes your writing more precise, not less.

WunderType's AI is tuned to preserve intent while tightening delivery. You stay in control: if the shortened version drops something important, just undo and adjust your prompt instruction.

What Types of Text Can I Shorten?

Anything you write on your Mac. The prompt works across all apps:

• Emails in Mail, Gmail, Outlook
• Slack messages that turned into essays
• Project updates in Notion or Google Docs
• Client proposals that need tightening
• LinkedIn messages and professional outreach

Set It Up in 30 Seconds

1. Open WunderType from your menu bar
2. Click Custom Prompts and add a new prompt
3. Name it Concise Email Draft
4. Paste this instruction: "Refine this lengthy email draft into a more concise and professional communication. Replace verbose phrases with shorter, clearer alternatives, streamline sentence structure, and remove unnecessary filler words."
5. Assign the shortcut ⌥⇧⌘S

Done. Select any wordy text, hit the shortcut, and get a concise version in place.

Write Less, Say More

Every word your reader doesn't need to process is a small gift of their time back. WunderType makes that effortless — no copying to a web tool, no switching apps, no reformatting. Just select, shortcut, done.

Download WunderType from the Mac App Store and start sending emails people actually read.